Grant Impact
Reporting
Important Impact Reporting Dates
Grant recipients are a vital part of any funding structure, and their accountability and transparency are essential in maintaining trust and efficiency in the process. As a grant recipient, you are expected to report on your progress intermittently throughout the grant cycle. This continuous communication helps to ensure that the funds are being utilized effectively and in alignment with the goals and objectives laid out in the grant award agreement.
Important Dates:
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March 1 - Impact Reporting Info Session
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May 15 - First Impact Report Due
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September 15 - Second Impact Report Due
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Final Impact Report is Due January 15 of the following year.
Impact Reporting Info Session
Explore the in-depth information session with Julie Wukelic, CEO of Believe in Me, as she guides you through the updated reporting requirements for Believe in Me grant recipients. In this essential tutorial, you'll discover the new process for entering receipts, the rationale behind it, and learn about eligible proof of payment documentation. Understand IRS stipulations with detailed training guides and gain valuable insights into maintaining accurate financial records. This is an indispensable resource for all Believe in Me Grant Recipients. Click the button below to watch last year's info session. If you watch this video and have any lingering questions, please feel free to call the office at (509) 448-1412. We're here to help!
Transparency and Accountability
Managing your grant award is simplified with our efficient process for entering your expenses. Once you've provided enough documentation to meet or exceed the total grant award, there's no need to enter anymore. Simply enter enough receipts to cover the grant award amount, and then you may stop. This streamlined approach ensures that you can focus on what truly matters - making a positive impact with the funds provided. Should you need further clarification or guidance on this process, we're always here to assist you!
What is appropriate documentation of an expense? Check out the IRS guidance.
Still not sure? Watch an IRS training video made just for nonprofits like us!
Questions?
If you have any questions, please call our office at 509.488.1413, email our team at admin@believeinme.org, or plan to join Live Office Hours with our Grants Administrator on weekdays at 11:00 am.
Our Impact Reporting Process
You should receive a series of emails with a link to your unique impact reporting form. Here's a link to download a PDF copy of the form to help you gather everything you need. When you access the form, here's what you'll need to do:
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Update Your Key Performance Indicators (KPIs): Before filling out the form, make sure to have your Key Performance Indicators (KPIs) ready. These metrics will be crucial for measuring your progress.
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Gather Source Documents: Collect all your financial source documents, including receipts, account statements, canceled checks, and any other relevant financial records.
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Prepare Visual Materials: Round up recent photos and marketing materials that can help illustrate your program's impact.
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Provide Program Updates: Write a brief narrative outlining any recent updates or changes in your program, staffing, or leadership. This will help keep the grant program informed.
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Complete Your Pre-filled Form: Click on the link provided in your email to access your pre-filled grant reporting form. Use the information you've gathered to complete it accurately.
By following these steps, you'll be well-prepared to effectively submit your impact report and showcase your program's success. Click Here to download a PDF example form.